National Statistics
90% of corporate memory exists on paper.
Of all the documents that get handled each day in the average office, 90% are merely shuffled.
The average document gets copied 19 times.
Companies spend $20 in labor to file a document, $120 in labor to find a misfiled document, and $220 in labor to reproduce a document.
7.5% of all documents get lost, 3% of the remainder get misfiled.
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Benefits of Scanning
Documents are preserved - paper deteriorates while CD's are rated to preserve data for 100 years.
Paper takes space and space costs money - up to 15,000 images (equivalent of a 4-drawer filing cabinet) can fit on a single CD.
Cost reductions to general and administrative accounts, as less time is spent on retrieving records.
Information is found faster when images are captured into Acrobat - instant retrieval of documents by word, phrase, or keyword.
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Benefits of Outsourcing
No capital investment (software or hardware).
No staffing and labor costs.
No hardware repairs/maintenance.
Faster turnaround.
Trained specialists.